MdM Recruitment 2019

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.
We are recruiting to to fill the position below:
1. Job Title: Program Coordinator
Location: Maiduguri, Borno
Job Description
• You will be in direct charge of the implementation of MdM intervention in Borno state. You will guarantee that activities implemented through the project are in line with MdM’s strategy, policies and principles.
More specifically, your responsibilities are:
Context analysis and needs assessment/mapping in cooperation with the general coordinator:
• In collaboration with the medical team, ensure a close monitoring of the humanitarian situation in Borno
• Provide monthly updates on the humanitarian situation and cross-check information shared by different sources
• Inform on a timely basis the general coordinator about any specific situation in Borno which could lead to an MdM response or adjustment of the operational approach
Coordination of the MdM program implemented in Nigeria:
• Continuously assess the humanitarian situation, share propositions of needs assessments or/and propositions of adjustment of the program to the general coordinator
• In case of deterioration of the humanitarian situation (mainly linked to new displacements of population or cholera outbreak), coordinate the organization of ad hoc needs assessment as well as the deployment of the emergency response team
• In close collaboration with the general coordinator, her/his team and HQ counterparts, lead the development of the general strategy on MdM medical activities
• Make sure the different components of the program are consistent and perfectly integrated and in link with population needs
• Support the team in the identification of partners, development of healthy partnerships, as well as capacity building
• Ensure that the implementation of the program is in line with MdM commitments (contracts with donors), inform the general coordinator of any specific difficulties
• Support the pharma team for availability of quality drugs
• Ensure the implementation of the program and its follow-up in its different aspects (logistical / procurement, administrative, human ressources, finance, medical, donors)
• Ensure accurate budget control and overall responsibility for financial management of the program
• Monitor expenditures and budget compliance on a regular basis, report any concerns to the general coordinator and develop plans to mitigate any under or over expenditure at project level
• Ensure regular communications are maintained between the different staff and departments involved in the program
Staff management:
• Ensure the recruitment of the team and develop a positive management
• Carry out appraisals as per MdM standard requirements and procedures
• Support team members professionally, monitor and support stress management
• Pilot the nationalization process of key staffs and develop a culture of empowerment
Monitoring and reporting:
• Make sure that all needed data of the program are well collected on a monthly basis and integrated in MdM monitoring tool
• Contribute to the organization of external evaluation when requested
• Contribute to the preparation of the monthly MdM situation report
• Participate in the writing of donor’s activity reports and proposals
Meetings, coordination and representation:
• Organise, on a regular basis, coordination meetings with the program team and ensure definition of clear action plans
• Actively participate in MdM coordination meetings and other ad hoc meetings decided by the general coordinator
• Make sure that MdM program team participates in relevant humanitarian coordination meetings (OCHA, clusters, pharma…)
• Proactively lead on external coordination with other health actors, (INGOs and UN agencies); actively build relations and establish information sharing channels to ensure MdM is well placed within the health response in Borno
• Make sure that communities understand MdM intervention, as well as their inclusion in the development of MdM strategy in Borno, and make sure that accountability mechanisms are in place
• Develop constructive collaboration with authorities, such as Ministry of Health and the State Emergency Management Agency
Profile
• Medical or Public Health profile, confident with programme coordination
• At least 3 years of experience in a similar position
• Experience with an international NGO working in emergency contexts, managing programmes, preferably within the health sector
• Previous experience of project planning and budget holding, proposal and report writing
• Experience/knowledge of the region
• Knowledge and understanding of project management tools (logical framework analysis, project cycle management, objectives and indicators etc.)
• Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
• Proven ability to solve problems and lead teams through very challenging obstacles
• Good writing and communication skills
• Languages: English fluent (oral and written), French and Hausa is an asset
• You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.
Salary
Gross monthly salary: 2,984 euros
Application Deadline: Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online
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2. Job Title: Deputy HR Coordinator
Location: Maiduguri, Damboa & Emergency fields
Main Responsibilities
• Under the supervision of the Human Resources Coordinator, the Deputy Human Resources Coordinator will be responsible for the following main activities in order to guarantee rigorous and transparent procedures and to fulfil the objectives of the mission in the respect of MdM guidelines:
Human Resources Management:
• Technical Support & Capacity Building
• Communication; Reporting; Capitalisation
Hierarchical & Functional Links
• The Deputy Human Resources Coordinator is directly supervised by the Human Resources Coordinator.
• S/he works closely with the members of the HR team, the Financial Coordintor and her/his team, as well as with the Field Coordinator of Damboa.
• S/he ensures close relationship with the coordination team.
Tasks Descriptions
Human Resources Management:
• Supports managers in preparing job profiles, in the respect of the classification grid;
• Supports the accurate implementation of the recruitment process; Monitor fair and transparent its implementation at field level;
• Ensures contracts management (template update, amendment…) and the implementation in Damboa base;
• Supports implementation of HR tools (such as database HR monitoring contracts; leaves; etc.), development of complementary tools if necessary and supervises the implementation by all field teams;
• Ensures the monthly follow up of HR tools;
• Ensures the payroll procedures which conform to Nigerian legislation and with MdM guidelines and support the Finance Team to ensure timely accurate salary payments in accordance with Nigerian Law;
• Ensures the application of MDM rules for the national staff (administrative formalities, recruitment process, contracts, constitution of individual files, briefing of new employees, confidentiality of HR information …);
• Takes part in disciplinary procedures and investigations;
• Contributes to the definition of Human Resources needs in terms of writing project proposals and any amendments;
• Participate in interviews when requested to do so by the Human Resources Coordinator, on behalf of the HR Department
• Technical Support & Capacity Building Team management
• Ensure the HR database handling on an everyday basis;
• Explain the MdM HR procedure and tools to staffs;
• Trains the HR national team on the general HR administration procedures in place;
• Develop and conduct HR management training on specific topics (e.g. MDM Recruitment Process, HR follow up table, etc.) in order to increase the MdM team member capacities and knowledge;
• Ensure information sessions with HR Coordinator in order to increase the MdM team member knowledge and understanding on Human Resources, particularly in Damboa base.
• Communication; Reporting; Capitalisation
• Participates to HR department meetings;
• Participates to MDM Coordination team meetings during the absence of the HR Coordinator,
• Participate in meetings with the Financial Department;
• Contributes to the Nigeria Monthly Sit-Rep;
• Elaborates HR Reports and Contribute to all other reports by providing relevant data related to the position;
• Provides regular reporting on his/her activities to HR Coordinator upon his/her solicitation (coordination meeting, bilateral meeting, etc.);
• Provides to the HR Coordinator and General Coordinator with a Mission Report and/or Handover document at the end of the assignment;
Qualification and Experience
Profile required:
• Diploma in Human Resources Management or similar education;
• Minimum of 2 years of professional experience in Human Resources
• Experience of 1 year minimum in a similar position with an I.NGO is required (with MDM is an asset);
• Experience in conflict or difficult contexts a distinct asset
• Excellent computer skills in Excel particularly (database management)
Others:
• Is responsible for the proper use and maintenance of assigned equipment
• Performs other additional duties on request of the Human Resources Coordinator
• Informs immediately the Human Resources Coordinator of any misfunctioning
Languages:
• English: mandatory
• Hausa and Kanuri: recommended
• French: an asset
Application Deadline: 12th April, 2019.
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3. Job Title: Mobile Clinic Medical Doctor
Location: Damboa, Borno
Supervisor: Medical Supervisor
Duration: 3 Months with possibility of extention
Status: full time
Start date: As Soon as Possible
Main Responsibilities
• Under the supervision of the Medical Supervisor, the Mobile Clinic Medical Doctor will be responsible for the following main activities in order to ensure the quality of care in the mobile clinics:
• Provision of free of charge curative health consultations
• Admission, weekly medical follow-up and discharge of the malnourished children in OTP program
• Collection, computerization and analysis of weekly epidemiological data
• Reporting and attendance to different meetings
Tasks Descriptions
Provision of free of charge curative health consultations:
• Prepare all the necessary drugs, material and equipment for mobile clinics and ensure that everything is ready before to leave MdM office
• Follow the basic medical rules of hygiene when performing curative health consultations
• Participate actively in triage activities before to start curative health consultations
Perform curative consultations:
Take a proper medical history including:
• Reason for consultation
• Duration of the illness or complaints
• Main symptoms
• Past medical history and treatment.
• Perform a correct physical examination:
• Inspection, auscultation, percussion, palpation
• Systematic checking of signs of severity
• Diagnose and treat the diseases according to protocols in use (i.e. clinical guidelines)
• Write the most important complaints, signs, symptoms, diagnosis and treatment on the patient’s registration form.
• Explain the treatment to the patient
• Give individual health education related to the patient’s disease
• Manage emergency cases according to MdM protocols and regulation
• Fill in the registration form for each patient, according to the diagnosis of the morbidity surveillance form
• Check the immunization status for all EPI targeted children and referred the unvaccinated children to the vaccinator
• Investigate any information regarding unusual health events or diseases outbreak, provided through any source
• Ensure patient confidentiality is respected and treat all the patients with respect and dignity
• Admission, weekly medical follow-up and discharge of the malnourished children in OTP program
• Ensure that all the 6-59 months children have been screened (MUAC, H/W and edemas)
• Admit new cases in OTP program according to the criteria of national nutrition protocol and give systematic treatment for SAM cases
• Ensure weekly follow up of SAM cases and adapt RUTF doses
• Discharge cases according to the criteria of national nutrition protocol
• Refer complicated SAM cases to identified Stabilization Center
• Fill in the specific OTP form
• Collection, computerization and analysis of weekly epidemiological data
• Perform the daily data collection regarding curative consultations
• Participate to the weekly computerization and analysis of the medical data
• Reporting and attendance to different meetings
• Prepare a weekly activity report to submit to team leader
• Participate in a pro-active way to MdM internal meetings (medical, security…)
• Participate to all the trainings organized by MDM
Others:
• Give suggestions to improve the functioning of MDM mobile clinics
• Participate to the loading and unloading of the vehicles and to the setting up of the mobile clinics
• Participate to weekly physical inventory of mobile clinic pharmacy
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Perform other additional duties on request of the team leader
• Inform immediately the security focal point in case of any security problem in the field
Qualifications, Experience and Attributes
• Essential Bachelor’s University Degree in Medicine and Surgery from an accredited university.
• Two years of relevant professional work experience, including in a developing country, in public health and nutrition.
• Background/familiarity with Emergency.
• Good command of written and spoken English. Knowledge of Kanuri and Hausa Languages will be an advantage.
• Strong interpersonal and team building skills and excellence as a team player.
• Must possess the ability to learn with speed and ease.
• Excellent computer skills (Microsoft Office: Word, Excel, power point presentation etc.)
• Strong sense of responsibility, methodical and accurate with high organizational skills
• Honesty and integrity and able to cope with stressful situations.
• Manages effectively his own time as well as flexible and available to work over time when needed
• Willing to be deployed to the newly liberated local government areas.
Application Deadline: 12th April, 2019.
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4. Job Title: Pharmacist
Locations: Maiduguri, Borno
Supervisor: Pharmaco
Line Reports and functional supervisor: Pharmaco
Status: Full Time
Duration: 4 months with possiblity of extension
Starting Date: as soon as possible
Main Responsibilities
Under the supervision of the Pharmaco, the Pharmacist will be responsible for the following main activities in order to ensure a good pharmacy management at all levels:
• Implementing a quality drugs supply system in line with MdM standards
• Implementing an effective stock management
• Reception and preparation of orders
• Collection and analysis of drugs consumption in the mission
• Support to health facilities and mobile clinics
• Reporting and attendance to different meetings
Tasks Description
• Implementing a quality drugs supply system in line with MdM standards
• Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with log/supply and Pharmaco.
• Prepare the request for all the necessary drugs, material and equipment for mobile clinics and validate with medical supervisor.
• Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement if necessary in collaboration with Pharmaco and Dep phCo.
• Alert the PhCo and dep phCo as soon as the buffer stock will be used.
• Checks quality of drugs are in line with MDM internal and national regulations during the procurement process.
• Participate on evaluation of potential local suppliers for supplies and equipment according to MDM standards.
• Participate on selecting the suppliers (validated after QUAMED Local Market Assessment) for local purchase of drugs.
• Store drugs according to instructions and standards.
• Realize the pharmacy stock management (in/out) at the mobile clinic
• Support drug dispensers/pharmacy assistant in the weekly drugs orders to MdM central pharmacy with the assistance of the medical supervisors, medical doctors and paramedics staff
• Monitor the supply quantity, expiration dates and quality of medicines and medical supplies.
• Ensure pharmacy recommendations are applied
• Implementing an effective stock management
• Create a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory.
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprietary Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)
• Organize drugs, medical supplies and equipment for easy distribution and appropriate stock movement records
• Ensure all boxes and items are proper identify and register in stock cards and excel.
• Organize a monthly physical inventory and provide the stock balance at the end of each month to medical coordinator.
• Monitor temperature of the pharmacy and fridge on a daily basis
• Reception and preparation of orders
Order Reception:
• Check quantities and quality of the received items
• Make out an acknowledgement of receipt for logistic department and HQ
• Integrate all the items into physical stock
• Fill in the stock cards for all the items as the electronic file (Excel)
Order Preparation:
• Prepare and distribute the drugs according the field request and projects needs
• Check the rationality of the requests
• Pack supply request from the supported facilities and mobile clinics in a timely way
• Update the stock cards and excel according to the stock movements
• Do a feedback to Pharmaco and Dep phCo in case of any problem with the orders
• Collection and analysis of drugs consumption
• Ensure that updated stock and consumption records can be provided upon request for any reporting
• Assist in development and implementation of drug consumption tools in supported facilities and mobile clinics
• Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform Pharmaco and Dep phCo in case of any unusual consumption.
• Support to health facilities and mobile clinics
• Collaborate closely with and build the capacities of dispensers of supported health facilities and mobile clinics.
• Conduct on the job training for dispensers in the mission.
• Upon request, organize trainings on drug prescription and rational use of drugs for medical staff
• Help to asses needs in health facilities and mobile clinics related to drugs storage and dispensation. Propose and fulfil any necessary changes required.
• Planning, Reporting and attendance to different meetings
• Prepare weekly activities plan with the support of Pharmaco and Dep PhCo.
• Compile drug consumption per week, month and clinic
• Compile information of inventory and consumption for the monthly analysis. Participate in a pro-active way to MdM internal meetings (medical, security…)
• Participate to all the relevant trainings organized by MDM
• Provide a report after each field visit with objectives achieved and recommendation to be followed.
• Provide first draft of monthly analysis for revision of Pharmaco and Dep PhCo. Participate in a pro-active way to MDM internal meetings (medical, log, security, etc)
• Liase/inform clinician, doctors and midwife about drug availability.
Others:
• Establish good relationship with the different stakeholders to have a smooth implementation of MDM project
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the Pharmaco and Dep PhCo
• Give suggestions to improve the functioning of MDM mobile clinics
Profile Required
• At least 2 years as professional pharmacist
• Preferred experience in similar position
• Strong sense of responsibilities and organization skills
• Strong work and ethic and rigor
• Flexibility
• Good communication and team work
• Ability to work within a complex structure to ensure continuous supply of required
• Ability to work under pressure while maintaining a high level of accuracy
• Languages (spoken and written): English, Kanuri and Hausa
• Proficient with Microsoft Office tool (Excel and word).
Application Deadline: 12th April, 2019.
How to Apply
Interested and qualified candidates should send their CV in one single attachment using the job title and location as subject of the email to: [email protected]

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